Workplace Procedures

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Workplace Procedures

Business Cards, Purchasing, Travel Claims (Finance)

Business Cards
Need business cards? Click here to find the business card order form. Please refer to the business card guidelines also found on the SharePoint site.


Purchasing
Please refer to the Policy & Procedures Manual for information regarding purchase orders, direct acquisition, and purchasing cards.



Travel Claims
If you are going to travel on college business you must obtain pre-approval from your Supervisor/Dean prior to finalizing travel arrangements.

In order to receive reimbursement for expenses, a travel claim form must be completed/signed, approved by your Supervisor/Dean and then forwarded to the Financial Services Department for processing. Original receipts must support all claims.

A new travel claim form is accessible from computers on the college network, or through the WebVPN, by clicking here.

Please refer to the Policy & Procedures Manual for further information including rates of reimbursement.

Campus Communications & Media

On Campus

The Office of College Advancement produces a weekly electronic newsletter which is distributed by email every Monday unless otherwise communicated. Employees are welcome to submit news and event items to On Campus by noon the preceding Friday.

Please note that On Campus is intended to the be primary source for internal communications. Campus-wide emails will not be sent to the college community unless the subject matter meets criteria.

Contact Rose Paulgaard for more information.


Media Relations

All media communications and interview requests are coordinated though the Office of College Advancement. If you would like to connect with media outlets, please contact Kendra Payne for more information regarding the college's media policies and procedures.


Social Media

Interested in using social media as a college employee but not sure where to start? Connect with Kendra Payne in the advancement office for more information on building an effective and sustainable social media strategy.


real

Medicine Hat College publishes stories online throughout the year in real. This ezine is intended to showcase the people that make MHC a great place to work and learn. Have a great alumni or student lead? Contact Rose Paulgaard to submit your story idea.

Fleet Vehicle Use, Keys & Proxy Cards, Telephone & Voice Mail Guides (Facility Operations)

Vehicle Use for College Business
For those employees who are a minimum of 25 years of age, Medicine Hat College has a fleet of vehicles which can be booked and used for College-related business in or out of town. It is best to book well in advance of your outing as the vehicles tend to be in great demand throughout the year. If you need to fill with gasoline during your outing, keep your receipt and claim gasoline expenses through the travel claim form.

Supervisors may authorize vehicle rental. Check with your supervisor for companies that the department has successfully used.

For more information regarding vehicle use for college business, please refer to the Policies & Procedures.


College Keys & Proxy Cards
Key/Proxy Card Request forms can be obtained from the Administrative Assistant in your Division/Area. The request must be approved, and the form signed, by your Dean/Supervisor and then forwarded to the Facility Operations Department.

Download Key & Proxy Card Request Form (pdf) (on campus or WEBVPN access only)


Courier Services
Facility Operations will ship envelopes and boxes through a variety of courier services. For more information, please click here (on campus or WEBVPN access only).


Telephone
For telephone and voicemail instructions: (this will open the Source server)

Telephone Instructions (on campus or WEBVPN access only)
Voice mail set up instructions (on campus or WEBVPN access only)


To contact Facility Operations, please call 403.529.3920 or email facilityoperations@mhc.ab.ca.

Multimedia Support

Multimedia Support
When booking equipment and software for delivery, library staff requires advance notice of 24 hours in order to be able to guarantee delivery.

Equipment and software can be booked:

When making a booking, please ensure to include your name, room number, delivery time, equipment required, and title of audio visual software needed.  Multimedia support staff will deliver and set up the equipment and software, and collect it at the end of the class. Equipment can also be picked up from the library.

Examples of Equipment Available:

  • Computer Video Projectors
  • Laser Pointers
  •  Video Cameras
  • Tripods
  •  Digital Photo Cameras
  •  TV/DVD
  • PA System & Redcat Classroom System
  • Laptops & Ipads
  •  Classroom Performance Systems Clickers
  • Easels
For other equipment or special needs equipment please contact the library to discuss your options.

Name Badges, Books & Supplies (Bookstore)

In addition to offering a wide selection of office supplies, teaching tools and computer software, The Bookstore also provides specific services and specials for college employees.

Name Badges
Human Resources will supply a new employee with their first name badge. Replacement name badges will be at the cost of the employee’s department and must be ordered through the Bookstore. For a replacement name badge, please contact the bookstore at local 3809.


Employee Discount
All employees receive a 20% discount on personal purchases in the store, excluding books and computer supplies. Please see the Administrative Assistant in your department to determine if you are eligible to charge office supplies.


Parking Permits

Parking is enforced year-round at the Medicine Hat campus. Parking is free at the Brooks campus. Permits can be purchased in The Bookstore. For more information about parking on campus, please click here.


Textbooks
The Bookstore stocks all the required and reference texts for Medicine Hat College required courses. Personal book orders can be placed through the store. The Bookstore also buys and sells used textbooks. Additional information regarding buyback and dates can be obtained from the store.

Photo ID Card

The campus identification (ID) card is your key to accessing facilities and services at Medicine Hat College. The campus ID card is issued to employees by Human Resources (Medicine Hat Campus) and the library’s general service desk (Brooks Campus).

Room Bookings

Room Bookings
To book a room, please contact the facilities booking coordinator at 403.529.3822 or facilitybookings@mhc.ab.ca.