Convocation information for students

Frequently Asked Questions

About the ceremony

When and where does convocation take place?

Friday, June 14, 2019
10 a.m. and 2 p.m.
College Gymnasium 

How long is the ceremony?
The ceremony lasts approximately 1 ½ hours. You and your guests are requested to remain in the gymnasium for the duration of the ceremony.

What ceremony should I attend?
Please locate your program listed below to find out which ceremony to attend.

Morning Ceremony Program List
Associate of Arts and Science Diploma

  • General Studies

Division of Arts, Education & Business

  • Administrative Office Management Diploma
  • Administrative Office Professional Certificate
  • Bachelor of Applied Arts (Visual Communications)
  • Bachelor of Business Administration (Mount Royal University)
  • Bachelor of Education in Elementary (Mount Royal University)
  • Bachelor of Professional Arts (Communication Studies) (Athabasca University)
  • Bachelor of Professional Arts (Criminal Justice) (Athabasca University)
  • Business Administration Diploma (All majors)
  • Criminal Justice Diploma
  • Early Learning and Child Care Certificate
  • Early Learning and Child Care Diploma
  • Education Assistant Certificate
  • High School Equivalency Diploma
  • Matriculation Equivalency Diploma
  • Travel Counsellor Certificate

Division of Trades & Technology

  • Apprenticeship (All trades)
  • Built Environment Engineering Technology Diploma (BEET)
  • Computer Aided Drafting & Design Certificate
  • Information Technology Diploma (All majors)
  • Power Engineering Technology Diploma

Afternoon Ceremony Program List
Associate of Arts and Science University Transfer   

Division of Science and Health

  • Addictions Counselling Diploma
  • Bachelor of Applied Health Sciences (Paramedic) 
  • Bachelor of  Nursing (University of Calgary)
  • Child and Youth Care Counsellor Diploma
  • Environmental Reclamation Technician Diploma
  • Health Care Aide Certificate
  • Occupational/Physical Therapist Assistant (OTA/PTA) 
  • Paramedic Diploma
  • Practical Nurse Diploma
  • Social Work Diploma
  • Speech-Language Pathologist Assistant Diploma

When should I arrive and where do I go?
All students participating in the ceremony meet in the Vera Bracken Library, in their convocation gown, no later than 45 minutes prior to the start of the ceremony. Please leave all personal items with friends or family.

You will be greeted by Medicine Hat College staff that will assist you with your convocation gown and stole and provide you with the required material you need to cross the stage. The material will be labelled with your program and name. It is important that you keep this material with you and leave it intact until you cross the stage during the ceremony. Medicine Hat College staff line you up in alphabetical order (by last name) in your program. It is important that you maintain that order for the duration of the ceremony.

Gowns / PTK

Where do I pick up my cap and gown?
Convocation gowns will be available on Thursday, June 13 from 8 a.m. - 6 p.m. and Friday, June 14 from 8 a.m. - 5 p.m. in room S154. You will be required to show photo ID to pick up your gown.

Gowns must be returned to Room S154 by 5 p.m. on June 14. Should a gown fail to be returned a hold will be placed on that students account until the gown is returned or paid for. Students can keep the cap and tassel as souvenirs.

What about Phi Theta Kappa cords?
PTK members will receive gold cords with their convocation gowns; the cords can be kept as a souvenir.

What should I wear?
The convocation gowns are warm, so consider the weather and wear appropriate clothing the day of your ceremony. The gowns typically reach below your knees. Beneath the gown, business dress is suggested and comfortable shoes as you will be walking up and down stairs.

Guests and parking

How many guests may students invite?
We like family and friends to be part of this celebration but keep in mind that seating is very limited and is on a first come, first served basis. We ask that you keep your guest list to a maximum of four. Invitations are not distributed or available for purchase. Doors will open for seating in the gymnasium at 9:00 a.m. for the morning ceremony and 1:00 p.m. for the afternoon ceremony.

Where can my guests and I park?
You and your guests may park free of charge in any campus lot on Convocation Day.

After the ceremony
To celebrate your accomplishments, you and your guests are invited for complimentary refreshments at the Alumni Tea immediately following your ceremony. Please plan to attend and enjoy the celebration with your fellow students, instructors, and college staff but don't forget to return your gown to S154!

What about graduation photos?
Lifetouch Photography will be providing graduation and family photographs in the Medicine Hat College Eresman Theatre from 9 a.m. - 4 p.m. on June 14. Photos are printed on site and are ready in 30 minutes. Prices start at $25. 

Other Information

Notice of Financial Hold
If you have applied to graduate and have not cleared outstanding accounts (tuition, library, residence, etc.), you will not be allowed to participate in convocation ceremonies and you will not receive graduation documents.

What happens after I submit my Application to Graduate?
Questions regarding requirements for graduation status can be found in the college calendar applicable to your program. Specific questions can be directed to Shelley at 403.504.3603.

When will students receive information on the Ceremony?
Students will receive detailed information through their Medicine Hat College email in mid-May. Information will continue to be available on this website as well.

I indicated that I would attend the ceremony but I am no longer able to do so. Who should I contact?
Please contact Zoë at 403.529.4851 or

I’m not attending convocation. How do I receive my parchment?
If you will not be attending convocation, your parchment will be mailed out to you the first business day after the ceremony. The parchment will be mailed to the permanent address we have on file for you, so please ensure you update your record.

What if students have more questions?
For more detailed information, contact Zoë at 403.529.4851 or