Library Services

Using the Library

Jump to: Campus ID Card | Circulation Services | Multimedia Support Services 


Library Cards

One Community One Card

Library Services is proud of its partnership with the Shortgrass Library System called One Community One Card

As part of this partnership, Medicine Hat College students, staff, and faculty can use their College ID cards to borrow material from any of the twelve public libraries in the Shortgrass Library System (Southeast Alberta).

Patrons from any of the Shortgrass Library System libraries may use their cards to borrow material from the Medicine Hat College Libraries. A photo ID is required on the first visit.

Furthermore, patrons from all libraries can choose any library as an item hold pickup location.

NOTE: Medicine Hat College Alumni cannot use their alumni cards. Instead, you will need to obtain a Shortgrass Library card at your local library.

Community Member Cards

If you do not have a public library card then you may still obtain a free community member card. Cards are issued at the Vera Bracken Library Service Desk or the Service Desk in the Brooks Campus Library. Photo identification is required.

The Alberta Library Card

This is a free card that allows you to borrow books directly from over 240 participating TAL card libraries (including us!) in the province. For more information please visit Card Info.

Campus ID Card

The campus identification (ID) card is your key to accessing facilities and services at Medicine Hat College. The campus ID card is issued to faculty, staff, and students of the college. ID cards cannot be issued on the same day you register/enroll at the college. For new students, cards can be issued up to 45 days prior to the beginning of the earliest semester you are attending.

The campus ID card will serve as:

  • your library card,
  • access card to campus recreational facilities,
  • access to 24-hour computer lab (must be presented to security staff to access the room),
  • access to Students' Association sponsored events (including access to Crave),
  • discount card to some local merchants (including Medicine Hat Transit).

    Full time students at the Brooks Campus will use their ID card to access recreational facilities (e.g., Lakeside Leisure Centre) in Brooks. See the main Registration Desk at the Brooks Campus or the Lake Side Leisure Center for details.

    Student ID cards are issued at the Vera Bracken Library (Medicine Hat Campus) and the library’s General Services Desk (Brooks Campus).

    Faculty & Staff cards are issued by Human Resources (Medicine Hat Campus) and the library’s General Service Desk (Brooks Campus). Human Resources will assist you in the process.

    In order to receive your Student ID card, you must present a piece of legal photo ID (i.e., driver’s license, passport, etc.), or registration papers. The first ID card for students is free. There is a $5 replacement fee for lost cards, however, worn cards will be reviewed and replaced for free at the card issuer's discretion. So please, DO NOT throw the card out - even if you are gone for more than a year.


    • Students enrolled in community education/non-credit classes will not receive a student ID card.

      Campus Security can ask you to present the card to them - particularly during the evening and weekend hours.

      Do I have to renew it?

      Yes, the card is typically renewed in the Fall (September). You will see the Service Desk (Vera Bracken Library) and General Services Desk (Brooks Campus Library) for renewals. Once your registration has been confirmed, staff will adhere a new validation sticker to the card.  

      What about proxy/security access cards?

      Security access cards (a.k.a., proxy cards) are issued to some students if they require access to secured areas on campus.

      STUDENTS: Your instructors will inform you at the beginning of the semester about whether or not you need an access card.

      Circulation Services

      Loan Periods
      • Books: 4 weeks
      • Periodicals: 1 week
      • Course Reserves: Will vary depending on instructor's request.
      • Multimedia Materials: 1 week
      • Reference Materials: Library use only. 

      You may view the list of materials checked out and their due dates by logging onto your library account. From your account you are also able to renew material. All circulating materials may be renewed twice, unless another person has requested the item.  

      Overdues and Fines

      Library fines are assessed on overdue reserve materials, multimedia equipment, and items with holds.

      • Reserve materials: $1 per hour, per item
      • Multimedia equipment: $10 per day
      • Items with holds: $2 per day

        The college restricts the accounts of students with overdue material or outstanding fines. Students with restricted accounts cannot register in classes or request transcripts.

        Lost or Damaged Materials/Multimedia Equipment

        You are responsible for lost or damaged materials/multimedia equipment borrowed with your card. Borrowers will be charged the actual replacement cost plus a processing fee of $10.00 for lost or heavily damaged materials. Borrowing privileges for students and community members are withheld when materials are not returned or paid for.


        Material signed out to another borrower may have a hold request placed on it. Materials on hold that are not picked up after one week will be cancelled.

        Course Reserves

        Instructors are responsible for determining the loan period for course reserves. Students have priority for borrowing reserves designated for courses in which they are enrolled. Loans for reserves are on a first come, first served basis.  No holds or renewals may be placed on reserves. Material can be picked up at the Service Desk within the library.


        Multimedia Support Services

        When booking equipment and software for delivery we require advance notice of 24 hours in order to be able to guarantee delivery when you need it.

        Book equipment and software:
          Information needed for a booking:
          • Your name
          • Room number
          • Time equipment is needed
          • Ending time of class or presentation
          • Equipment needed
          • Title of any audio visual software needed

            Multimedia Support staff will deliver and set up the equipment and software, and will pick it up at the end of the class. Equipment can also be picked up from the library.

            Examples of Equipment Available:
            • Computer Video Projectors
            • Laser Pointers
            • Video Cameras
            • Tripods
            • Digital Photo Cameras
            • TV/DVD
            • PA System & Redcat Classroom System
            • Laptops & Ipads
            • Classroom Performance Systems Clickers
            • Easels

            For other equipment or special needs equipment please contact the library to discuss your options.