Employment Details

Payroll

Payroll is distributed on a monthly basis by Electronic Funds Transfer. Distribution is on the third last banking day of each month.

Timesheets, banking information, and any other payroll changes must be submitted to Human Resources by 3 p.m. on the submission date in order to be processed.

Questions regarding your earnings statement may be directed to Human Resources.




Records, Appraisals, Training & More

  • Timesheets are to be completed if stated in your offer of employment.
  • Full-time, regular AUPE employees are required to complete timesheets to report overtime, shift differential, incumbency, and call-back pay.
  • Timesheets must be completed from the 21st of the previous month to the 20th of the current month, signed by you and your supervisor and arrive in Payroll by the submission date indicated on the Payroll Calendar.
  • Always provide your full name and department in the top left hand portion of the timesheet.
  • "Week Starting" will be the Sunday of each week you have worked - insert the month and date.
  • Insert the number of hours worked each day of the week in the appropriate row.
  • As your timesheet is required in Payroll prior to the 20th, you will have to estimate your hours for those last few days leading up to the 20th.
  • Any changes to hours worked in those last few days can be recorded in the following month's timesheet.
  • You will be paid once a month, on the third last banking day of each month, by automatic deposit.



Records, Appraisals, Training & More

It is your responsibility to ensure your Supervisor is notified when you are unable to come to work. A medical note is required as proof of illness for a leave that is more than three days in duration. Planned absences must be pre-approved.

Timesheet Reporting

Unexpected (Illness, Bereavement, Family Care)

  • Notify Supervisor.
  • Upon return, complete the timesheet (absence side) and provide explanation.

Planned (Vacation, Professional Leave, Medical Appointments)

  • Prior to the absence, request approval from your Supervisor and complete the timesheet (absence side).

All completed and signed absence forms are to be sent to the Human Resources Department.

On-line Reporting

Unexpected (Illness, Bereavement, Family Care)

  • Notify Supervisor.
  • Upon return, submit your absence on-line.

Planned (Vacation, Professional Leave, Medical Appointments)

  • Prior to the absence, request approval from your Supervisor and submit the request through the online absence system            .



Records, Appraisals, Training & More

Employee Info & Records

Employee Records
Human Resources has an employment file on each employee of the college. The personnel file of an individual is the legal file for employment purposes and is the property of Medicine Hat College.

Access to an employee's personnel file is restricted to the employee and his/her supervisor(s), as well as the HR staff who maintain the file.

If you want to view your personnel file, please phone one of the HR staff to set up a date and time.


Personal Information
You are responsible for advising Human Resources immediately of any change to your personal information, such as:

  • Change in name
  • Marital status
  • Number of dependents
  • Home address and telephone number
  • Beneficiary designation
  • Banking (ie: Direct Deposit)
  • Tax status (ie: TD1s)
  • Other pertinent personal information

Contact the Human Resources Department at Local 2250.

Job Descriptions

Management & Excluded positions
Job descriptions are developed in collaboration with supervisors and Human Resources, evaluated through the Management & Excluded Job Evaluation Committee, and maintained in Human Resources.

Alberta Union of Provincial Employees (AUPE) positions
Job descriptions are developed in collaboration with supervisors and Human Resources, evaluated through the AUPE Job Evaluation Committee, and maintained in Human Resources.

Faculty positions
Position responsibilities are outlined in the agreement between the Medicine Hat College Board of Governors and Medicine Hat College Faculty Association.

Orientation & Training

Employee orientation and training begins at the acceptance of an offer and goes throughout the life cycle of an employee. Onboarding, learning & development of team members is important for long-term success. MHC employees are to complete the following orientations and training courses as noted below:
  • Department orientation: this is mandatory for all employees. Please contact your supervisor to arrange.
  • Occupational Health & Safety (OH&S) orientation: this is mandatory for all employees. Please contact the OH&S Manager to arrange.
  • Human Resources orientation: required if indicated in your offer of employment
  • Benefit orientation: required if indicated in your offer of employment
  • Code of Conduct training (available on Blackboard)
  • Freedom of Information and Protection of Privacy (FOIP) training (available on Blackboard)
  • First Aid Training (free for MHC employees. Please contact the OH&S manager for more information.)
  • Policy training (as requested – contact HR)

Medicine Hat College also offers Instructional Skills Workshops (ISW), training and support for instructional technology (Blackboard), and offers assistance with research and scholarly activity initiatives. Contact the Centre for Innovation and Teaching Excellence (CITE)for more information.

Performance Appraisals

Management & Excluded
Human Resources notify supervisors to assess an employee’s performance during the probationary period of employment. Thereafter, appraisals are conducted in accordance with college policy.

Alberta Union of Provincial Employees
Human Resources notify supervisors to assess an employee’s performance during the probationary period of employment. Thereafter, appraisals are conducted in accordance with college policy.

Faculty
Evaluations are performed according to the agreement between the Medicine Hat College Board of Governors and the Medicine Hat College Faculty Association.

Probationary Periods

Faculty
All new full-time faculty complete a two (2) year probationary period. During this time Instructors will be evaluated four times, once per semester. Please refer to the Faculty Association Collective Agreement for further information.

Management & Excluded
All new Management and Excluded employees complete a twelve (12) month probationary period. During this time, evaluation of performance is assessed at the mid and end points.

AUPE
All new AUPE employees complete a six (6) month probationary period, except for those at Pay Levels 7 and higher, in which instances the probationary period will be twelve (12) months. Please refer to the AUPE Agreement for further information.

Support for Students

We have a number of supports available to help students succeed, including academic, technology, wellness, and accessibility services.

If you are a new instructor, support staff employee, or a new administrator and you have been made aware of students who may wish to access these services, please click here to learn more.

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