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Policies & Procedures

Welcome to Medicine Hat College!

Operational Policies and Procedures

Medicine Hat College is currently in the process of reviewing and revising all of its operational policies. While this review is underway, all approved policies are listed on this site. All newly approved policies will be linked to. All previously approved policies, or the procedures specific to any of the listed policies, may be requested by contacting the college's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286. 

In addition to reviewing and revising all MHC operational policies, a policy framework has been developed. 

The following documents constitute the policy framework:

Policies
Procedures

Academic

PR-AC-07-01 Field Trip

 

College Advancement and Communications

 

Facilities

  • FL-01 Facility Bookings
  • FL-02 Catering Services
  • 3.1 Facility Access and Usage
  • 3.3 Video Conference Room Booking Guidelines
  • 3.4 Lockers
  • 3.5 Posters, Notices, and Banners
  • 3.7 Parking
  • 3.8 Vehicle Use for College Business
  • 3.9 Telephones
  • 3.10 Flag Protocol
 Appendix A - Media Equipment Use

Attachment A: External Food Release of Liability

 

Finance

  • FN-01 Travel and Expenses
  • 4.1 Partnerships with External Organizations
  • 4.2 Cash Collection and Deposits
  • 4.3 Credit Tuition and Mandatory Fees
  • 4.4 Duplication/Photocopying Services- Use and Charges
  • 4.5 Petty Cash
  • 4.6 Purchasing
  • 4.7 Purchasing Cards
  • 4.8 Retail Vendors and Retail Space on MHC Property
  • 4.9 Asset Capitalization
  • 4.10 Net Assets
  • 4.11 Disposal of Assets
  • 4.13 Hosting Expenses
  • 4.15 Expense Advance to Employees
  • 4.16 International Travel
  • 4.17 Signing Authority & Limitations

 PR-FN-01-01 Travel and Expenses
 Appendix A - Travel Claim Example
 Appendix B - Rate Schedule Domestic
 and US
 Appendix C - Rate Schedule International
 Appendix D - Lost Receipt Declaration

 

General Administration

 

Health, Safety and Security
  • HS-01 Occupational Health & Safety
  • HS-02 Smoke Free Environment
  • 6.1 Emergency Management
  • 6.2 Safety Footwear Subsidy
  • 6.3 Personal Protective Equipment Policy and Procedures
  • 6.6 Fall Protection
  • 6.7 Hearing Conservation Program
  • 6.8 Weapons and Controlled Materials
  • 6.9 Working Alone
  • 6.10 Workplace Violence
  • 6.11 Alcohol Management

 

 

Human Resources
  • HR-01 Respectful Work and Learning Environment
  • HR-02 Employee Recognition
  • HR-03 Disclosure Protection
  • HR-04 Conflict of Interest
  • HR-05 Workplace Relationships
  • HR-07 Phased Retirement
  • HR-08 Staff Training and Development
  • HR-09 Substance Use
  • 7.1 Personnel Record
  • 7.2 Personal Information and Privacy
  • 7.3 Payroll Processing
  • 7.5 Employee Benefits - Supplementary Employment Insurance Benefit Program (S.E.I.B. Program)
  • 7.6 Local Authorities Pension Participation
  • 7.7 Vacation
  • 7.8 Reporting Absences
  • 7.9 Telework
  • 7.10 Tuition Waivers
  • 7.12 Employment Interview Expense
  • 7.13 Employment Recruitment & Hiring Procedures
  • 7.14 Employee Relocation Assistance
  • 7.15 Employee Accommodation: Temporary Stay in Student Residence
  • 7.16 Resignation or Retirement Notice
  • 7.17 Employee Planning and Performance Appraisal – Support Staff
  • 7.18 Faculty Evaluation
  • 7.19 Status Change for Faculty
  • 7.20 Recognizing Academic Qualifications for Faculty
  • 7.21 Deferred Salary Leave Program
  • 7.22 Professional Leave (Sabbatical) and Professional Development
  • 7.24 Political Candidacy of Employees
  • 7.26 Employee Personal Computer Purchase Plan
  • 7.27 Criminal Record Check Policy
  • 7.28 Code of Conduct
   

 

Information Technology
  • 8.1 Email Usage
  • 8.3 Information Technology Email Communication Standard
  • 8.4 Internet Policy Compliance
  • 8.6 Information Technology Acceptable Use
  • 8.7 Information Technology Student Guidelines
  • IT - 01 Mobile IT Connectivity
  • 8.10 Information Technology System Account Passwords
  • 8.11 Information Technology Access and Protection
  • 8.12 Allocation of Micro Computers
  • 8.13 Video Surveillance and Use of Recorded Images

 PR -IT-01-01 Mobile IT Connectivity

 

Research and Intellectual Property
  • RE-01 Policy Survey
  • 9.2 Integrity in Research and Scholarship
  • 9.3 Research Conflict of Interest and Mandatory Exposure
  • 9.4 Applied Research
  • 9.5 Intellectual Property and Copyright
  • 9.6 Copyright Compliance
  • 9.7 Ethical Conduct for Research involving Human Participants
  • 9.8 Invention Disclosure and Assignment

 

Student Development/Student Services