Operational Policies and Procedures

Policies

Procedures

Academic

• AC-01 Credentials and Parchments
• AC-02 Academic Freedom
• AC-03 Program Advisory Committees
• AC-04 Program Review
• AC-05 Final Exams
• AC-06 Academic Schedule
• AC-07 Field Trip
• AC-08 Evaluation of Student Learning

• 1.1 Academic Regulations

• 1.2 Class Cancellation

• 1.4 Retention of Student Records: Graded Course Materials

• 1.5 Library
• 1.6 Program Coordination
• 1.10 Evaluation of Student Learning
• 1.11 Academic Resource Centre Testing Procedures
• 1.12 Field Trip
• 1.13 Transfer Credit

PR-AC-07-01 Field Trip

• Attachment A - Domestic Field Trip Request and Approval
• Attachment B - International Field Trip Request
• Attachment C - International Field Trip Plan Approval

College Advancement and Communications

• CA-01 Sponsorship of External Organizations
• 2.6 Donations & Fundraising
• 2.12 Convocation- Honorary Applied Degree
• 2.14 Positioning and Promoting

• PR-CA-01-01 Sponsorship of External Organizations
• Attachment A - CA-01 Sponsorship Application

Facilities

• FL-01 Facility Bookings
• FL-02 Catering Services
• 3.1 Facility Access and Usage
• 3.3 Video Conference Room Booking Guidelines
• 3.4 Lockers
• 3.5 Posters, Notices, and Banners
• 3.7 Parking
• 3.8 Vehicle Use for College Business
• 3.9 Telephones
• 3.10 Flag Protocol

Attachment A: External Food Release of Liability

Finance

• FN-01 Travel and Expenses
• 4.1 Partnerships with External Organizations
• 4.2 Cash Collection and Deposits
• 4.3 Credit Tuition and Mandatory Fees
• 4.4 Duplication/Photocopying Services- Use and Charges
• 4.5 Petty Cash
• 4.6 Purchasing
• 4.7 Purchasing Cards
• 4.8 Retail Vendors and Retail Space on MHC Property
• 4.9 Asset Capitalization
• 4.10 Net Assets
• 4.11 Disposal of Assets
• 4.13 Hosting Expenses
• 4.15 Expense Advance to Employees
• 4.16 International Travel
• 4.17 Signing Authority & Limitations

 PR-FN-01-01 Travel and Expenses
 Appendix A - Travel Claim Example
 Appendix B - Rate Schedule Domestic
 and US
 Appendix C - Rate Schedule International
 Appendix D - Lost Receipt Declaration

General Administration

• GA-01 Policies
• GA-02 Procedures
• GA-04 FOIP
• 5.1 Rattlers Hall of Fame

• PR-GA-01-1: Policy and Procedure Development and Approval Process
• PR-GA-01-01 Appendix A -- Policy Requirement Form (PRF) Fillable PDF (download before completing)
• PR-GA-01-01 Appendix B -- Policy Template (Please contact the Policy Analyst for a Microsoft Word version)
• PR-GA-01-01 Appendix C -- Procedure Template (Please contact the Policy Analyst for a Microsoft Word version)
• PR-GA-04-01 FOIP: Procedure for Freedom of Information and Protection of Privacy

Health, Safety and Security

• HS-01 Occupational Health & Safety
• HS-02 Smoke Free Environment
• 6.1 Emergency Management
• 6.2 Safety Footwear Subsidy
• 6.3 Personal Protective Equipment Policy and Procedures
• 6.6 Fall Protection
• 6.7 Hearing Conservation Program
• 6.8 Weapons and Controlled Materials
• 6.9 Working Alone
• 6.10 Workplace Violence
• 6.11 Alcohol Management

Human Resources

• HR-01 Respectful Work and Learning Environment
• HR-02 Employee Recognition
• HR-03 Disclosure Protection
• HR-04 Conflict of Interest
• HR-05 Workplace Relationships
• HR-07 Phased Retirement
• HR-08 Staff Training and Development
• HR-09 Substance Use
• 7.1 Personnel Record
• 7.2 Personal Information and Privacy
• 7.3 Payroll Processing
• 7.5 Employee Benefits - Supplementary Employment Insurance Benefit Program (S.E.I.B. Program)
• 7.6 Local Authorities Pension Participation
• 7.7 Vacation
• 7.8 Reporting Absences
• 7.9 Telework
• 7.10 Tuition Waivers
• 7.12 Employment Interview Expense
• 7.13 Employment Recruitment & Hiring Procedures
• 7.14 Employee Relocation Assistance
• 7.15 Employee Accommodation: Temporary Stay in Student Residence
• 7.16 Resignation or Retirement Notice
• 7.17 Employee Planning and Performance Appraisal – Support Staff
• 7.18 Faculty Evaluation
• 7.19 Status Change for Faculty
• 7.20 Recognizing Academic Qualifications for Faculty
• 7.21 Deferred Salary Leave Program
• 7.24 Political Candidacy of Employees
• 7.26 Employee Personal Computer Purchase Plan
• 7.27 Criminal Record Check Policy
• 7.28 Code of Conduct

• PR-HR-01-01 Respectful Work and Learning Environment Complaint Resolution
• PR-HR-03-01 Disclosure of Wrongdoings
• PR-HR-04-01 Conflict of Interest
  • Attachment A- Potential Conflict of Interest Reporting Form
• PR-HR-05-01 Workplace Relationships
• PR-HR-07-01 Phased Retirement
• PR-HR-09-01 Substance Use Management

Information Technology

• 8.1 Email Usage
• 8.3 Information Technology Email Communication Standard
• 8.4 Internet Policy Compliance
• 8.6 Information Technology Acceptable Use
• 8.7 Information Technology Student Guidelines
• IT - 01 Mobile IT Connectivity
• 8.10 Information Technology System Account Passwords
• 8.11 Information Technology Access and Protection
• 8.12 Allocation of Micro Computers
• 8.13 Video Surveillance and Use of Recorded Images

 PR -IT-01-01 Mobile IT Connectivity

Research and Intellectual Property

• RE-01 Policy Survey
• 9.2 Integrity in Research and Scholarship
• 9.3 Research Conflict of Interest and Mandatory Exposure
• 9.4 Applied Research
• 9.5 Intellectual Property and Copyright
• 9.6 Copyright Compliance
• 9.7 Ethical Conduct for Research involving Human Participants
• 9.8 Invention Disclosure and Assignment

•  PR-RE-01-01 Procedure Survey

Student Development/Student Services

• SD-01 Sexual Violence
• SD-02 Convocation - Instructor of the Year Award
• SD-03 Convocation - Student of the Year Award
• SD-04 Student Non-Academic Misconduct
• SD-05 Academic Accommodation for Students with Disabilities
• SD-07 Education Abroad
• 10.1 Student Residence
• 10.3 Academic Calendar
• 10.5 Admission of Home Schooled Students
• 10.6 Classroom Scheduling & Timetabling
• 10.8 Participation in Convocation
• 10.9 Student Awards
• 10.10 Sports and Wellness Varsity Sports (Rattlers)
• 10.11 Student Payment Plans
• 10.12 Faith Groups on Campus

• PR-SD-01-01 Sexual Violence - Reporting and Responding
• PR-SD-04-01 - Student Non-Academic Misconduct
• PR-SD-05-01 Academic Accommodation for Students with Disabilities
• PR-SD-07-01 Education Abroad