Policies and Procedures

Medicine Hat College is currently in the process of reviewing and revising all of its operational policies. While this review is underway, all approved policies are listed on this site. All newly approved policies will be linked to. All previously approved policies, or the procedures specific to any of the listed policies, may be requested by contacting the college's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

In addition to reviewing and revising all MHC operational policies, a policy framework has been developed.

General Administration

POLICIES
PROCEDURES
GA-01: Policies PR-GA-01-1: Policy and Procedure Development and Approval Process
PR-GA-01-01 Appendix A -- Policy Requirement Form (PRF) Fillable PDF (download before completing)
PR-GA-01-01 Appendix B -- Policy Template (Please contact the Policy Analyst for a Microsoft Word version)
GA-02: Procedures PR-GA-01-01 Appendix C -- Procedure Template (Please contact the Policy Analyst for a Microsoft Word version)
GA-03: Indigenous Honorarium and Offerings
 
GA-04 FOIP PR-GA-04-01 FOIP: Procedure for Freedom of Information and Protection of Privacy
GA-06 Honorary Applied Degree PR-GA-06-01 Honorary Applied Degree

Department Policies & Procedures

POLICIES
PROCEDURES
AC-01 Credentials and Parchments

AC-02 Academic Freedom

AC-03 Program Advisory Committees

AC-04 Program Review

AC-05 Final Exams

AC-06 Academic Schedule

AC-07 Field Trip

PR-AC-07-01 Field Trip

AC-08 Evaluation of Student Learning

AC-09 PLAR

PR-AC-09-01 PLAR

AC-10 Transfer Credit
PR-AC-10-01 Transfer Credit
1.1 Academic Regulations

1.2 Class Cancellation
1.4 Retention of Student Records: Graded Course Materials
1.5 Library

1.6 Program Coordination
1.11 Academic Resource Centre Testing Procedures
 

Community Engagement & Communications

Research, Scholarship & Copyright

POLICIES
PROCEDURES
RE-01 Survey
PR-RE-01-01 Survey
9.2 Integrity in Research and Scholarship

9.3 Research Conflict of Interest and Mandatory Exposure
9.4 Applied Research

9.5 Intellectual Property and Copyright

9.6 Copyright Compliance
9.7 Ethical Conduct for Research involving Human Participants
9.8 Invention Disclosure and Assignment
POLICIES
PROCEDURES
FL-01 Facility Bookings
Appendix A - Media Equipment Use
FL-02 Catering Services Attachment A: External Food Release of Liability
FL-03 Parking Appendix A: MHC Parking and Roadway Rules and Regulations
3.1 Facility Access and Usage
3.3 Video Conference Room Booking Guidelines
3.4 Lockers
3.5 Posters, Notices, and Banners
3.8 Vehicle Use for College Business
3.9 Telephones
3.10 Flag Protocol  
POLICIES
PROCEDURES
FN-01 Travel and Expenses

PR-FN-01-01 Travel and Expenses

 Appendix A - Travel Claim Example

 Appendix B - Rate Schedule Domestic and US

 Appendix C - Rate Schedule International

 Appendix D - Lost Receipt Declaration

4.1 Partnerships with External Organizations

 
4.2 Cash Collection and Deposits
4.3 Credit Tuition and Mandatory Fees
4.4 Duplication/Photocopying Services- Use and Charges
4.5 Petty Cash
4.6 Purchasing
4.7 Purchasing Cards
4.8 Retail Vendors and Retail Space on MHC Property
4.9 Asset Capitalization  

4.10 Net Assets

 
4.11 Disposal of Assets  
4.13 Hosting Expenses  
4.15 Expense Advance to Employees  
4.16 International Travel  
4.17 Signing Authority & Limitations  
POLICIES
PROCEDURES
HS-01 Occupational Health & Safety  
HS-02 Smoke Free Environment
6.1 Emergency Management
6.2 Safety Footwear Subsidy
6.3 Personal Protective Equipment Policy and Procedures
6.6 Fall Protection
6.7 Hearing Conservation Program
6.8 Weapons and Controlled Materials
6.9 Working Alone  
6.11 Alcohol Management  
POLICIES
PROCEDURES
HR-01 Respectful Work and Learning Environment

PR-HR-01-01 Respectful Work and Learning Environment Complaint Resolution

PR-HR-01-01 Attachment A: RWLE Complaint Form

PR-HR-01-02 RWLE Student Informal Complaint Resolution

PR-HR-01-02 Attachment A: Student Informal Complaint Resolution Form

HR-02 Employee Recognition
HR-03 Disclosure Protection PR-HR-03-01 Disclosure of Wrongdoings
HR-05 Workplace Relationships PR-HR-05-01 Workplace Relationships
HR-07 Phased Retirement PR-HR-07-01 Phased Retirement
HR-08 Staff Training and Development
HR-09 Substance Use PR-HR-09-01 Substance Use Management
HR-10 Code of Conduct HR-10 Code of Conduct Appendix

HR-10 Attachment A Code of Conduct Disclosure Form
HR-11 Employee Personal Computer Purchase Plan  
7.1 Personnel Record  
7.2 Personal Information and Privacy  
7.3 Payroll Processing  
7.5 Employee Benefits - Supplementary Employment Insurance Benefit Program (S.E.I.B. Program)  
7.6 Local Authorities Pension Participation  
7.7 Vacation  
7.8 Reporting Absences  
7.9 Telework  
7.10 Tuition Waivers  
7.12 Employment Interview Expense  
7.13 Employment Recruitment & Hiring Procedures  
7.14 Employee Relocation Assistance  
7.15 Employee Accommodation: Temporary Stay in Student Residence  
7.16 Resignation or Retirement Notice  
7.17 Employee Planning and Performance Appraisal – Support Staff  
7.18 Faculty Evaluation  
7.19 Status Change for Faculty  
7.20 Recognizing Academic Qualifications for Faculty  
7.21 Deferred Salary Leave Program  
7.24 Political Candidacy of Employees  
7.27 Criminal Record Check Policy  
POLICIES
PROCEDURES
8.1 Email Usage  
8.3 Information Technology Email Communication Standard
8.4 Internet Policy Compliance
8.6 Information Technology Acceptable Use
8.7 Information Technology Student Guidelines
IT - 01 Mobile IT Connectivity
8.10 Information Technology System Account Passwords
8.11 Information Technology Access and Protection
8.12 Allocation of Micro Computers  
8.13 Video Surveillance and Use of Recorded Images  

Contact Us

Policy Analyst

Tel: 403.504.2286
Email: PolicyAnalyst@mhc.ab.ca