Medicine Hat campus main entrance

Administration & Governance

Policies & Procedures

This page provides a central location for all approved MHC policies and procedures currently in effect.

Questions regarding content of a particular policy or procedure should be directed to the authority, as noted in the document.

Questions regarding the policy process or previous versions of documents should be directed to PolicyAnalyst@mhc.ab.ca.

By Department


 POLICIES  PROCEDURES
 AC-01 Credentials and Parchments  AC-01 Appendix A
AC-02 Academic Freedom  
 AC-03 Program Advisory Committees  
 AC-04 Program Review  
 AC-05 Final Exams  
 AC-06 Academic Schedule  
 AC-07 Field Trip PR-AC-07-01 Field Trip
 AC-08 Evaluation of Student Learning  
 AC-09 PLAR PR-AC-09-01 PLAR
 AC-10 Transfer Credit PR-AC-10-01 Transfer Credit
 AC-13 Use of Canines in Teaching Policy  
 1.2 Class Cancellation*  
 1.11 Academic Resource Centre Testing Procedures* 
  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
CA-01 Sponsorship of External Organizations
 PR-CA-01-01 Sponsorship of External Organizations
Attachment A - CA-01 Sponsorship Application
CA-02 Donations and Fund Development  PR-CA-02-01 Endowment
PR-CA-02-02 Gifts in Kind
PR-CA-02-03 Securities
PR-CA-02-04 Recognition Naming 
2.14 Positioning and Promoting*

*This policy is currently available internally on SharePoint only. If you would like to request a copy of this policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

 POLICIES  PROCEDURES
CO 1.0 Public Interest Disclosure (Whistleblower) Protection Policy  

CO 1.1 Disclosure of Wrongdoings Procedure

CO 1.0 Appendix A - Supervisor Toolkit
GA-01: Policies PR-GA-01-1: Policy and Procedure Development and Approval Process
PR-GA-01-01 Appendix A - Policy Requirement Form 
PR-GA-01-01 Appendix B - Policy Template 
GA-02: Procedures PR-GA-01-01 Appendix C - Procedure Template
GA-04: FOIP PR-GA-04-01 FOIP: Procedure for Freedom of Information and Protection of Privacy
GA-05: Records and Information Management PR-GA-05-01: Applying the Records Retention and Disposition Schedule
 GA-05-01 Appendix A - Identifying MHC Records
GA-05-01 Appendix B - Records Retention and Disposition Schedule
POLICIES
 PROCEDURES
FL-01 Facility Bookings
 Appendix A - Media Equipment Use 
FL-02 Catering Services Attachment A: External Food Release of Liability 
FL-03 Parking FL-03 - Appendix A
FL-03 - Appendix B (Brooks)
3.1 Facility Access and Usage*
3.4 Lockers*
3.5 Posters, Notices, and Banners*
3.8 Vehicle Use for College Business*  
3.10 Flag Protocol*  
*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

 
POLICIES
 PROCEDURES
FN-01 Travel and Expenses

PR-FN-01-01 Travel and Expenses

Appendix A - Travel Claim Example

Appendix B - Rate Schedule Domestic and US

Appendix C - Rate Schedule International

Appendix D - Lost Receipt Declaration
FN-02 Purchasing  

4.1 Partnerships with External Organizations*

  
4.2 Cash Collection and Deposits*
4.3 Credit Tuition and Mandatory Fees*
4.4 Duplication/Photocopying Services- Use and Charges*
4.5 Petty Cash*
4.7 Purchasing Cards*
4.8 Retail Vendors and Retail Space on MHC Property*
4.9 Asset Capitalization*  

4.10 Net Assets*

  
4.11 Disposal of Assets*  
4.13 Hosting Expenses*  
4.15 Expense Advance to Employees*  
4.16 International Travel*  
4.17 Signing Authority & Limitations*  
4.18 Disclosure of Travel and Expenses*  
*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

 

POLICIES PROCEDURES
GA-03: Indigenous Honorarium and Offerings
GA-06: Honorary Applied Degree PR-GA-06-01 Honorary Applied Degree
POLICIES
 PROCEDURES
HS-01 Occupational Health & Safety    
HS-02 Smoke Free Environment 
HS-03 Alcohol Management

HS-03 Attachment A -Alcohol Risk Assessment Form

HS-03 Attachment B - Emergency Response Action Plan
6.1 Emergency Management*
6.2 Safety Footwear Subsidy*
6.3 Personal Protective Equipment Policy and Procedures*
6.6 Fall Protection*
6.7 Hearing Conservation Program*
6.8 Weapons and Controlled Materials*
6.9 Working Alone*  

 

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
HR-01 Respectful Work and Learning Environment 

PR-HR-01-01 Respectful Work and Learning Environment Complaint Resolution

PR-HR-01-01 Attachment A: RWLE Complaint Form

PR-HR-01-02 RWLE Student Informal Complaint Resolution

PR-HR-01-02 Attachment A: Student Informal Complaint Resolution Form
HR-02 Employee Recognition
HR-05 Workplace Relationships
HR-06 Employee Relocation Assistance
  
HR-07 Phased Retirement PR-HR-07-01 Phased Retirement
HR-08 Employee Learning and Development
 PR-HR-08-01 Employee Learning and Development
HR-09 Substance Use Policy PR-HR-09-01 Substance Use Management Procedure
HR-10 Code of Conduct HR-10 Code of Conduct Appendix

HR-10 Attachment A Code of Conduct Disclosure Form
HR-11 Employee Personal Computer Purchase Plan  
HR-12 Flexible Work
  
HR-14 Employment Recruitment
Appendix A: Police Information Check
Appendix B: Employment Interview Expense
7.1 Personnel Record*  
7.2 Personal Information and Privacy*  
7.3 Payroll Processing*  
7.5 Employee Benefits - Supplementary Employment Insurance Benefit Program (S.E.I.B. Program) *  
7.6 Local Authorities Pension Participation*  
7.7 Vacation*  
7.8 Reporting Absences*  
7.10 Tuition Waivers*  
7.16 Resignation or Retirement Notice*  
7.17 Employee Planning and Performance Appraisal – Support Staff*  
7.19 Status Change for Faculty*  
7.20 Recognizing Academic Qualifications for Faculty*  
7.21 Deferred Salary Leave Program*  
7.24 Political Candidacy of Employees*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
IT-01 Mobile IT Connectivity IT-01 Mobile IT Connectivity Appendix A
PR-IT-01-01 Mobile IT Connectivity Procedure
IT-02 Electronic Information Storage, Access and Transport
 Appendix A - Electronic Information Storage Access and Transport Table
8.1 Email Usage*  
8.3 Information Technology Email Communication Standard*
8.4 Internet Policy Compliance*
8.6 Information Technology Acceptable Use*
8.7 Information Technology Student Guidelines*
8.10 Information Technology System Account Passwords*
8.11 Information Technology Access and Protection*
8.12 Allocation of Micro Computers*  
8.13 Video Surveillance and Use of Recorded Images*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
RE-01 Survey
9.2 Integrity in Research and Scholarship*
9.3 Research Conflict of Interest and Mandatory Exposure*
9.4 Applied Research*

9.5 Intellectual Property and Copyright*
9.6 Copyright Compliance*
9.7 Ethical Conduct for Research involving Human Participants*

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
SD-01 Sexual Violence

SD-01 APPENDIX A - CRIMINAL CODE OF CANADA DEFINITION OF CONSENT

SD-01 APPENDIX B - MYTHS AND MISCONCEPTIONS

SD-01 APPENDIX C - GUIDE FOR INDIVIDUALS IMPACTED BY SEXUAL VIOLENCE

SD-01 APPENDIX D - GUIDE FOR EMPLOYEES RESPONDING TO A DISCLOSURE OF SEXUAL VIOLENCE

PR-SD-01-01 Sexual Violence - Reporting and Responding
SD-02 Convocation - Instructor of the Year Award
SD-03 Convocation - Student of the Year Award
SD-04 Student Non-Academic Misconduct PR-SD-04-01 - Student Non-Academic Misconduct

SD-05 Academic Accommodation for Students with Disabilities

SD-05 SCHEDULE A - Exam Time Request Table  

 PR-SD-05-01 Academic Accommodation for Students with Disabilities
SD-06 Student Awards
SD-07 Education Abroad PR-SD-07-01 Education Abroad
10.3 Academic Calendar*  
10.6 Classroom Scheduling & Timetabling*  
10.8 Participation in Convocation*  
10.11 Student Payment Plans*  
10.12 Faith Groups on Campus*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

Contact

Policy Analyst
Tel: 403.504.2286
Email: PolicyAnalyst@mhc.ab.ca